Portals & Enterprise Search
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An information portal
that stores all corporate information for all departments
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A business portal
for your business processes and business intelligence solutions
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With easy and effective way
to finding information
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The Corporate Portal
Corporate portals should not be hard to be build and they should not require custom development. They should not be difficult to be supported. You should not spent fortune in order to have a corporate intranet.
Abilitics can build your corporate portal with little to none custom development using SharePoint Server 2007 or SharePoint Services 3.0. With the new license-free SharePoint Server 2007 for Search Express, you can have also enterprise search functionality almost for free!
What are “Corporate Portals”Portal TypesWhat is Enterprise SearchSearch TypesOur Offer
The portal typically contains all the necessary information that your employees need in order to perform their business functions.
Some of the benefits of the corporate portal are:
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Easily Access all corporate documents
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Access all of your corporate information from one place: from sales promotions and financial reports to IT guides and administrative procedures;
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Organize your information
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Get your company information in order and increase the effectiveness of your processes;
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Get your employees informed
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The portal is the way to promote corporate culture;
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Organize your department site
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Organize your department documents, meetings, calendars, employees and procedures;
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Organize your projects sites
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Organize your project information documents, risks, issues, project tasks and schedule ;
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Organize your meetings
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Structure your meetings and never lose track of important decisions;
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Access to business processes
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Use your industry-specific business processes or document approval processes;
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Access to business intelligence
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Use your key performance indicators, scorecards, pivot charts and dashboards right from the portal ;
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Access to business data
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Use and find the data from ERPs, CRM, any Microsoft or non-Microsoft enterprise application, or any database ;
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Limit confusion and information overload
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The portal will show you specific information that is relevant to your business function.
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Below is given a sample description of several portal sites that you can build:
Human Resource Departmental Portal
- Provide easy access to essential HR documents, forms, policies, and handbooks. Protect sensitive information!
- Announcements of upcoming corporate events, internal career opportunities and ongoing projects.
- Automate common HR processes, such as new employee on-boarding, vacation requests, compensations days, etc.
- Plan the employees’ career development and track it trough and automated performance reviews process.
- Track
the job opening application process. Plan the job openings, CVs,
references and job applications. Schedule and perform first &
second interviews. Manage interview decision sheets and applicants’
score, and finally make the hire/no hire decision.
IT Department Portal
- Organize
and centralize the storage of your IT documents – polices,
instructions, how to guides, configuration guides, project
documentation, and much more.
- Manage the tasks of the team members. Enable easer collaboration on the creation and sharing of IT documents.
- Automate
IT Management processes like change management and release management.
Create a call center, help desk with the corresponding incident and
problem management. Maintain a search-enabled knowledge base.
- See
IT department related metrics in one comprehensive dashboard –
incidents not solved, delays in first customer responses, and many
others.
Sales Department Portal
- Store department specific documents for products, offers, prices. Maintain contact information for your clients and partners.
- Manage the sales processes for leads, opportunities and orders. Manage the invoices and track payments.
- Integrate the sales department with the delivery department or services department.
- Manage all client meetings, participants, meeting agenda, etc.
- See
Sales Department metrics on a dashboard page in the portal – revenue
and gross margin, best performing sales professionals, top sold
products by regions, and much more.
Fact: Finding information is hard!
Microsoft enterprise search technology in SharePoint enables employees to search and find any kind of information in the enterprise. Research shows that employees waste up to 30% of time in searching for information. Don’t let this happen to you too.
Functionality of search solution:
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Type
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Description
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Finding information in various types
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Ø Documents in 40++ formats, employees, tasks, meetings ;
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Finding information from various locations
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Ø SharePoint, file shares, web sites, SQL Server & Oracle, Active directory, CRM or Navision, SAP, Siebel, and much more.
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Results in a seconds
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Ø SharePoint returns the result in less than 3 seconds, just like Google or live search;
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Likeliness search
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Ø The results are sorted in a way that your document will appear on the top!
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Finding all types of information
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Ø You can find not only documents, but web sites, tasks, announcements, CRM or ERP data, emails;
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Content Search
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Ø You can find the documents, which text;
Ø Contains specific word or specific phrase;
Ø Contains word that begins with letters (wildcard search).
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Metadata search
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Ø You can search for generic documents properties such as author or date of creation;
Ø You can search for advanced properties like total sum of expense report, the client referred in the offer.
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SharePoint supports the following sources for search:
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Type
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Description
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SharePoint data
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Any documents, but also employees, tasks, announcements, meetings ;
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Documents data
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Any type of document stored on file shares or Exchange public folders;
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Web site data
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Find information in your corporate site or intranet site, regardless if it is ASP.NET site, PHP site, or simple HTML site;
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Business data
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The information from other Microsoft products such as Microsoft CRM or Navision, or products from other vendors like SAP, Siebel, HR systems, etc.
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Database data
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Any relational data stored in databases such as SQL Server, Oracle;
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Structured data
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Any xml-based documents, including InfoPath;
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People data
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Information about your employees, stored on the SharePoint portal and imported from Active Directory or HR system.
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Activity
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Description
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Installation
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Ø Install and configure SharePoint Services / SharePoint Server for portal solution;
Ø Install and configure Search Server Express for search solution.
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Defining SharePoint structure
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Ø Define and configure enterprise portal, department and team sites.
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Define security requirements
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Ø Define who will be able to have read or write access to different types of information.
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Implement Portal Customizations
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Ø Define functional and non-functional requirements, reporting requirements.
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Implement Search Customizations
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Ø Implement forms with InfoPath, Forms Services and Excel Services.
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Get user profiles and user data
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Ø Extract information about users from Active Directory or HR Systems.
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Custom Development
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Ø Develop any additional custom components / web parts in order to meet your requirements.
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Integration with line of business systems
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Ø Make the data from line of business applications available in SharePoint via BDC or Web Services.
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Integration with database for Search
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Ø Extract information from SQL Server or Oracle database for search.
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Documentation and Training
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Ø Usage and administration guides. Business users and administration training.
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