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Document Approval Process
Protected Document Library for Sharing Documents

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Document Approval Processes

To replace file shares with a document management solution?

To enable easier and secure access to your documents?

To have a document approval based on your business processes?

To have a document compliance solution for auditing purposes or ISO certification?

What is Documant management?Benefit

Secure access & auditing
Per document security access based on user group membership and document type. Update security rights as part of document approval process or workflow. Maintain logs for every access, modifications and deletion of a document. Generate reports, answering who has edited or who has viewed a specific document at any time. Find the attempts for unauthorized access to confidential information.

Anywhere & anytime access
Access your documents from home, office, the airport in a familiar web based access. Internet is all that you need in order to get access to your corporate documents and information.

Never again lose valuable information or documents
Recover in less than 30 seconds accidentally deleted documents from the recycle bin without any administrative efforts and without any time wasted.

Versioning and enabling a “single version of truth”
SharePoint enables you to work always with the final version of a document, while at the same time it keeps track of the previous versions. It has the option to show you when and what exactly changed from one version to another.

Instant Search within document contents
Tired to spend precious minutes searching for the document you need? SharePoint enterprise search allows you to find documents within seconds. It searches in the contents of thousands of documents and returns results in matter of seconds..

Get notified when document changes
Receive email notifications if document of interest changes or if new document is added

Integration with all Office products
Access all functionality for workflows, versions, metadata right from familiar interface of the Microsoft office products.

Take documents offline and synchronize changes
Take documents on your laptop, edit them at home, and later synchronize them back with the central document repository.

Information Protection and Compliance
Rights Management Solutions provide the following additional benefits for SharePoint document management:

Preventing almost all internal and external leaks of confidential information;
Increased level of security by enforcing document security rights in Word, Excel and Outlook;
Showing you who and when has opened the documents;
Enforcing expiration so you don’t make wrong decisions based on old or incorrect information.